Records and Information Management Specialist (CUI) (Assistant Program Management Specialist)

Summary

This position is in the Records Management Section under the Office of the Chief Information Officer (OCIO), Information Assurance. The incumbent serves as Controlled Unclassified Information (CUI) Program and Records Specialist under the general supervision of the Chief, Records Management Section. The Section delegates full responsibility for the implementation, administration, monitoring, and compliance of the National Labor Relations Board CUI, Records Management and Vital Records programs.

Duties

As a Records and Information Management Specialist (CUI) (Assistant Program Management Specialist), GS-0308-13, your typical work assignments may include: Developing Agency-specific policies and procedures related to Controlled Unclassified Information and ensures they are properly codified in the Code of Federal Regulations (CFR). Keeping senior Agency management officials briefed on the agency-wide implementation of the CUI program on a reoccurring basis. Developing and conducting periodic Records and Information Management (RIM) quality control reviews, compliance audits, risk assessments and surveys to measure the effectiveness of electronic systems and for general program improvement. Leading the oversight, design and development of standards, procedures for all aspects of the program in order to support operational requirements and to meet the mandates of all governing statutes, Executive Orders, and regulations. Leading Records Management Workshops, training events, and the training of new employees and personnel in records management practices and tools, to ensure best practices are being followed.

Qualifications

All qualifications and eligibility requirements must be met by the closing date of the announcement. IDEAL CANDIDATE STATEMENT The ideal candidate is an experienced records and information management professional who understands requirements for Controlled Unclassified Information (CUI) programs. A broad knowledge of federal records laws, NARA guidance, CUI marking and safeguarding standards, and governance practices are preferred. The ideal candidate works well with others on collaboration efforts. They demonstrate strong critical thinking, problem-solving, and project management skills, consistently achieving results in fast-paced, highly regulated environments. Above all, they are proactive, detail-oriented, and dedicated to safeguarding sensitive information and reinforcing governance framework. MINIMUM QUALIFICATIONS Applicants must have one year of specialized experience, equivalent to the GS-12 grade level, which has provided them with the knowledge, skills, and abilities to successfully perform the duties of the Records and Information Management Specialist (Controlled Unclassified Information) (Assistant Program Management Specialist) at the GS-13 grade level. Specialized experience includes: Experience in integrating records management and metadata requirements into information technology systems and business processes while working with stakeholders to ensure proper functionality for retention and disposition; and Experience assessing records management programs using qualitative and quantitative methods to identify gaps and suggest improvements; and Experience creating and/or updating records management policies and procedures to ensure compliance with regulations. This experience must be fully supported and articulated in your resume to receive consideration. Please do not cut and paste the specialized experience from this announcement into your resume, as this will not be considered a demonstration of your qualifications for this position. Substitution of education in lieu of specialized experience may not be used for this grade level. For more detailed information on these qualification standards, please visit the United States Office of Personnel Management's website here. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Evaluations

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents) and your responses to all assessments required for this position. You will be assessed on the following competencies: Written Communication Oral Communication Self-Management Information Management Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Optional Four Essay Questions At the time of application, applicants will be provided with four short, free-response essay questions designed to ascertain their dedication to public service for the hiring manager and agency leadership (or designee) to review. Responses are not required and will not be scored. If applicants choose to provide a response to the essay questions, they will be required to certify that they are using their own words and did not use a consultant or AI (such as a large language model [LLM]). The responses to each question cannot exceed 200 words per question. In order to be considered for this position, you must complete all required steps in the process. For evaluating the quality of applicants for referral to the selecting official, a multi-phased process will be used. Phase 1: Applicants' resume and supporting documents will be reviewed by Human Resources (HR) to determine whether they meet the basic qualification requirements. Phase 2: Applicants who are minimally qualified may be advanced to complete a USA Hire assessment to evaluate critical general competencies for this position. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. Phase 3: Applicants who successfully pass the USA Hire assessment may be advanced to a Structured Resume Review assessment conducted by a Subject Matter Expert (SME) panel. SMEs may review applicants' resumes to evaluate technical qualifications for this position based on the required specialized experience. Phase 4: A final score, which may combine the results from one or more assessments, may be used to identify the top-rated applicants. Applicants meeting the established cut-off score may be referred to the selecting official for consideration and may be required to participate in one or more additional interviews as part of the hiring process. The Rule of Many The NLRB uses the Rule of Many which ranks job applicants numerically and allows for selection from a broader, top-ranked pool. Applications will be evaluated and rated using the Rule of Many procedures under 5 C.F.R. §332.402 based on a set number, score or percentage of highest ranked eligibles. Preference eligibles will receive 5 or 10 points added to their score based on the adjudicated preference. All eligibles at or above the pre-determined number, score or percentage, including any preference eligibles with a service-connected disability of 10 percent or more, at any score, will be referred to the selecting official for consideration. For this job opportunity announcement applicants will be referred to the selecting official using the Rule of Many under 5 C.F.R. §332.402 based on a predetermined score.

Benefits

ALTERNATE APPLICATION INFORMATION Applicants may contact the Office of Human Resources. The National Labor Relations Board offers career opportunities that feature competitive starting salaries and the potential for performance-based increases, flexible hours, and the ability to achieve and maintain a balanced lifestyle. You will enjoy a range of comprehensive and competitive employment benefits that include Work/Life Balance Programs (Alternative Work Schedules, Employee Assistance Program, and the Childcare Subsidy Program), the Federal Employees Health Benefits (FEHB) Program, Flexible Spending Accounts, Life Insurance, Long-Term Care Insurance, Thrift Savings Plan, and the Transit Benefit Program.

How to apply To apply for this position, you must provide a complete Application Package, which includes: Resume; and Any other documents needed to verify your qualifications or eligibility (see the Required Documents section). Please follow the instructions listed below for submitting your complete application package. Application procedures are specific to this vacancy announcement. Please read all instructions before you begin. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources here. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS, find your application record, and click Edit My Application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click here. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13020388

Other information SUPPLEMENTARY VACANCIES Supplementary vacancies may be filled in addition to the number stated in this announcement. EQUAL EMPLOYMENT OPPORTUNITY / REASONABLE ACCOMMODATION The National Labor Relations Board is an equal opportunity employer. All qualified applicants will receive consideration for appointment without regard to race; color; religion; sex; national origin; age; disability; genetic information; pregnancy, childbirth, or a related medical condition. Applicants with disabilities who need reasonable accommodations for any part of the application and hiring process should contact the Agency's Selective Placement Coordinator by email here. NLRB offers a wide array of reasonable accommodations and programs for individuals with disabilities. (Note: for additional information for job seekers with disabilities, please click on the following website here.) If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here. THIS IS A USAHIRE ANNOUNCEMENT. ALL APPLICANTS WILL BE REQUIRED TO COMPLETE ASSESSMENT QUESTIONNAIRES THROUGH OPM USAHIRE COMPETENCY ASSESSMENT SYSTEM. APPLICANTS ARE ENCOURAGED TO READ THE ENTIRE ANNOUNCEMENT FOR INSTRUCTIONS UNDER SECTIONS 'HOW TO APPLY' AND 'HOW YOU WILL BE EVALUATED'. PLACEMENT POLICY The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by appointment, reassignment, change to lower garde, or promotion. Management may use any one or any combination of these methods to fill the position. PROBATIONARY/TRIAL PERIOD As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period, or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. Your performance and conduct; and The needs and interests of the agency; and Whether your continued employment would advance organizational goals of the agency or the Government; and Whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.